How does pharmacy stock and expiry tracking work?
The pharmacy system tracks stock by batch, so you always know the quantity, cost and expiry date for each batch of every product. This is what keeps your inventory trustworthy and your dispensing safe.
How it works
- Each purchase adds a batch with its quantity, cost, sale price and expiry date.
- Sales consume stock from batches (oldest or earliest-expiry first), keeping counts accurate.
- Every movement — in, out, or adjustment — is recorded for a full audit trail.
Alerts & visibility
- Low-stock lists tell you exactly what to reorder before you run out.
- Expiry views highlight items nearing or past expiry so you can act early and reduce wastage.
- Stock-valuation reports show the current worth of your inventory.
Keeping it accurate
- Always record purchases so new stock and batches are captured.
- Use stock adjustments for damages, breakages or corrections.
- Review the expiry report regularly so nothing slips past its date on the shelf.
Accurate batches mean trustworthy reports and, most importantly, that you never accidentally dispense an expired medicine. A few minutes of good record-keeping at purchase time saves money and protects your customers.
